Users must have an active AHCA login that is affiliated with a valid organization in order to access the system. This is the same login used for LTC Trend Tracker
(LTCTT) and other AHCA systems, although not all LTCTT users have access to the Data Solutions Platform - for example this is not currently available to state affiliate
users. LTCTT user access is restricted by the organization's account administrator. If you have questions about your access, please contact your account administrator
If you would like to subscribe to a report, you must first search for the building(s) to which you would like to subscribe. On the lower part of your Home Page,
you must select the State in which the building is located, and/or enter search text. There are seven different attributes that are used to perform text-based searches,
and you can turn these on or off by clicking in the "Filter Options" box. All seven of these are selected by default, and you only need to deselect some if you are
getting too many search results. These are the search fields available:
FPN - Federal Provider Number of the SNF; this is a six-digit number
Building Name - Name of the SNF in the AHCA systems
Parent Organization - Owner organization of the SNF
City - City in which the SNF is located
County - County in which the SNF is located
CBSA/MSA - Core-based Statistical Area or Metropolitan Statistical Area in which the SNF is located
Zip Code - Five-digit US Postal Code of the SNF
After selecting a state or entering search text, or both, please click <Search Buildings>, or if you have typed in Search Text you can just press Enter while in that
field. The system will return any buildings that meet your criteria.
When buildings are returned in the search, it displays the name, FPN, and full address of the SNF, along with the latest available report for that SNF and your
subscription status. This generally gives you the option to "Add to Cart", however if it's already in your cart it says "In Cart", and if you are already subscribed it
shows "Subscribed through" and the last quarter in your subscription.
You have some options for viewing and selecting the buildings in your search results:
If you would like to see a different number of buildings on the current page, select a different number in the "Show X Buildings"
dropdown. Options are 10 (default), 25, 50, and 100.
You can sort by any field in the search results by clicking on the column header. The default sort is by Facility Name.
To add a single building to your cart for subscription, click the Add to Cart link on the right of the search results for that building.
If you'd like to select a few buildings to subscribe to, click the checkbox on the left for each building then click the button that appears on the bottom of the screen that says <Add Selected to Cart>.
To subscribe to all the buildings on the current page of your search results, click the checkbox on the upper left of the search results to the left of the Facility Name column header then click <Add Selected to Cart>.
If you would like to start over with your search, you can click the <Reset> button to clear out your search criteria and search results then follow these instructions to execute a new search.
Completing the Subscription
After you add one or more buildings to your cart through the Add to Cart link or clicking <Add Selected to Cart>, a message appears at the top of the screen confirming
that your cart has been updated and giving you the option to <Checkout> or <Continue Shopping>. You can click the <Checkout> button to get to your shopping cart.
Alternatively, you can click the Cart icon on the upper right of the screen at any time to access your shopping cart.
Once you are on the Cart page you can review the building(s) you have selected for subscription. If you decide not to purchase one of these subscriptions at this time,
simply click the X to the right of that building in your cart to remove it. You can also add buildings to your cart before checking out by clicking the Home link on the
left menu and going back to the building search.
To subscribe and get download access to your report(s), click the <Complete Purchase> button on the Cart page to get to the Checkout page. This page contains
the following sections:
Subscriber Address - The Name and Email Address fields here are from your AHCA account and are not editable. Please complete
the Address fields here based on where you will be accessing the report. The State here is the one that is used to determine if Sales Tax is applicable.
Billing Address - If the billing address for your credit card is the same as your subscriber address, you can leave the
"Billing Address is same as Subscriber Address" checkbox checked and not even see this section. However, if it differs, please uncheck this box and complete the Billing Address section. The receipt email after you pay is sent to both the Subscriber email (from your AHCA account) and the Billing email that you enter here.
Credit Card Details - This section displays icons for the types of credit cards accepted and provides fields for you to enter the relevant information for your credit card. The CVV field accepts the 3-digit security code on the back of the card for most cards, while it accepts the 4-digit code on the front of American Express cards. If your organization is tax-exempt, please check the box for tax exemption and enter the relevant tax certificate number. Also, in this section you can select whether to renew your subscription automatically after a year; this is selected by default but may be de-selected. You can also turn off this renewal anytime after subscribing on the My Subscriptions page (described later).
List of purchases - On the right side of the Checkout page it displays the report(s) you are purchasing along with the list of building(s) to which you are subscribing. It lists the cost for each and a total, along with the sales tax if applicable.
The <PAY> button is on the bottom of the page. When you click this, it will validate to ensure that all required fields are completed and the credit card
information is valid. Messaging is provided for any issues. After a successful payment, you are directed to a payment confirmation page with a button for <Go to My
Subscriptions> where you can download your report(s) and share your subscription.
Downloading Your Subscribed Reports
There are a few different ways to download your reports:
1. After completing your purchase, if you click the <Go to My Subscriptions> button it goes to the My Subscriptions page
where you see a list of all buildings to which you've subscribed. Click the underlined quarter for a building to download that report. Once the next quarterly
report is released, it will be underlined as well so you can download it. Note that if you wish to change your automatic renewal settings for any subscriptions,
you can do that here by checking or unchecking in the "Auto Renew" column.
2. On the Home page all reports to which you have download access appear in the "Download Reports" section above the
"Find Skilled Nursing Facilities" section. This section does not appear until you have at least one report available for download. Reports are grouped by report name and quarter. Click the download icon (looks like a cloud with a down arrow) to the right of any building name in order to download that report for the given quarter.
3. You can download multiple reports at once in a Zip file on the Home page by clicking the checkboxes (you can also Select All above the list) then clicking .
Sharing Report Access
AHCA /NCAL has enabled you to share report download access to your subscribed reports with up to 5 other system users with AHCA login access. To do this:
1. Go to the My Subscriptions page.
2. 2. Scroll down to the section that says "Subscriptions Shared by You".
3. Enter the username of the person you'd like to share with; this is typically the email address they use to log into AHCA systems
4. Click <+Add Share>. The system sets up the share relationship and emails that user.
Once you have set up sharing relationships with any other users, their names are listed below. You can remove the sharing at anytime by clicking the Remove link there.
If anyone else is sharing their subscriptions with you, you will see that in the "Subscriptions Shared With You" section below that. Note that you can download the reports they are sharing with you there by clicking on the period; you will also see those reports on the Home page in the "Download Reports" section along with any reports you've subscribed to.
Accessing Subsequent Reports
When the next quarterly report is released, you will receive an email message notifying you of this and giving you a link to the Data Solutions Platform. When you log in you will see sections on the Home Page for both the new quarter and the original quarter you'd already accessed. You can download reports for either quarter now using the same methods previously described. In addition, you can subscribe to additional reports, and access the new quarter plus the next three for these additional buildings.
If you need any assistance with using the system, accessing your reports, or have payment questions, please contact AHCA/NCAL at DataSolutions@ahca.org.